Tidewater Clubhouse
Tidewater Clubhouse Rental Form
BY FILLING OUT THE REQUEST FORM BELOW, YOU ACKNOWLEDGE THAT YOU HAVE READ AND AGREE TO THE FOLLOWING:
WATERSTONE HOMEOWNERS ASSOCIATION (WHOA) TIDEWATER CLUBHOUSE RENTAL INFORMATION
12046 Pebblepointe Pass Revised 1/9/19
GENERAL INFORMATION: Only Waterstone property owners may reserve the use of the clubhouse. The property owner is responsible for the actions of any guest(s) and must be present throughout any scheduled activities. Any homeowner who is delinquent in association fees is not eligible to reserve or use the clubhouse. The clubhouse may not be used for commercial/business solicitation. Fishing is NOT permitted.
RESERVATION POLICY: Call Kirkpatrick Management Co., Inc. at 317-570-4358 to request use/reserve a date. The clubhouse is available from 10:00 a.m. on the date reserved and must be cleaned by 8:00 a.m. the following day. The clubhouse may be available at 8:00 a.m. if there is no event the prior day.
FEES AND DEPOSIT: Upstairs rental fee is $300 per use and the downstairs rental is $125 per use. The rental of both levels at the same time is $400 per use. A $250 damage/cleaning deposit is required per event. Two checks are needed because the deposit check is not cashed unless a problem arises. Make all checks payable to the Waterstone Homeowners Association. Deposits and rental fees need to be paid within three (3) working days after the reservation is made. If no deposit is received, the reservation will be considered void and the date will be available to other residents.
DECORATIONS: Please do not glue, nail, tape, staple or tack anything to the walls, ceilings or any surface inside the Clubhouse. Failure to comply will result in forfeiture of all or part of the security deposit.
FURNITURE: Clubhouse furniture may not be removed from the building. If furniture is moved within the room it must be moved with care and movers must lift furniture carefully and not push, pull or slide it across the room. Sliding furniture can damage the floor and furniture. Failure to comply will result in forfeiture of all or part of the security deposit.
CHECK IN/OUT: A walkthrough of the clubhouse will be performed with a representative of the community before and after the rental. The Combination Code to enter the building will be provided to the homeowner on the rental agreement at check in.
CLEANING: Cleaning must be completed by 8 a.m. the day following the rental. In order to receive a deposit return, all items on the attached required cleanup list must be completed. You have the option of cleaning the clubhouse yourself or having the clubhouse professionally cleaned by Today’s Handyman after your event. If you wish for the clubhouse to be professionally cleaned, there will be an additional charge of $115.00 which is due within three (3) working days after the reservation is made.
DEPOSIT RETURN: Return of deposit is based on no damages, rules compliance and compliance with the cleanup checklist. All clubhouse furniture is to remain inside the building. Moving the furniture outside will result in forfeiture of the entire deposit plus charges for any damage to the furniture.
CANCELLATIONS: In order to receive a refund of your rental fee, a two-week notification is required in the event of cancellation.
NOISE: In respect to residents near the clubhouse, please monitor party noise levels. All activities should be concluded and all guests cleared from the clubhouse by 1 a.m. Person(s) in charge are also responsible for clubhouse’s surrounding areas.
SMOKING: This is a non-smoking facility. Smoking is not permitted in, nor on the decks, or anywhere around the clubhouse.
POOL: Reservation of the clubhouse does not include reservation of the pool.
SNOW: Snow will be removed from the parking lot and sidewalks after snow events greater than 2”. Salt will be applied to the sidewalks and parking lot once the snow is removed. For depths less than 2”, renter should be prepared to clean the sidewalks prior to their event.
ROCK THROWING IS PROHIBITED. Anyone in attendance at a clubhouse function observed throwing rocks into the lake will cause an automatic forfeiture of $100 from the security deposit.
Your reservation is not confirmed until your deposit is received. Please return with your two checks to Kirkpatrick Management Co., Inc. 5702 Kirkpatrick Way, Indianapolis, IN 46220 by mail or in person by dropping off at Kirkpatrick Management with receptionist or in drop box by door. Make all checks payable to the Waterstone Homeowners Association.
TIDEWATER CLUBHOUSE RENTAL AGREEMENT
If you have questions, please contact:
Kirkpatrick Management Company ARB Liaison
317.570.4358
By pressing “Submit”, you acknowledge that you have read and agree to all terms and conditions. Further, you agree to be responsible for any and all damages to the clubhouse by you or your guests, and that you, as the homeowner, will be present at the party at all times. Your reservation is not confirmed until your deposit is received. Upon confirmation of availability, you will submit payment to Kirkpatrick Management Co., Inc. 5702 Kirkpatrick Way, Indianapolis, IN 46220. Make all checks payable to the Waterstone Homeowners Association.